EVENTS
Conference Captain's successful events showcase expertise in delivering a broad range of highest-quality conference planning services tailored to unique needs.
Event
- Annual Conference
We managed annual conferences for an academic institute, providing seamless venue sourcing, travel coordination, and tech support, resulting in year over year growth and their highest attendee satisfaction.
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Several international and national locations, budget friendly.
Workshop
- Training Sessions
For a corporate client, we organized intensive training workshops they used to prepare for industry trade shows, utilizing our cutting-edge intelligence partner program management expertise to deliver effective sessions on time and within budget.
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New York, Chicago, and three sites in California.
Summit
- Global Triennial Congress
Our team coordinated an international large-scale educational summit, handling visas, logistics, food & beverage, programs, abstract/journal, recommending pre and post optional excursions, on-site tech support, successfully connecting hundreds of attendees globally.
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International five-star resort destination.
TESTIMONIALS
Hear from our satisfied customers and their end user clients about how Conference Captain transformed their events into memorable experiences through our diligent planning and execution.
"Conference Captain exceeded all our expectations! Their attention to detail was incredible."
- Dr J. Lee
J. Lee Ph. D.
"Fantastic service! The team ensured everything ran smoothly and efficiently. They were on it for the local tourism spots too."
R. Patel M.D.
"I highly recommend Conference Captain for any corporate event needs!"
Calvin Smith
"So not everything can ALWAYS go perfectly and even outside their control, Conference Captain went above and beyond to make it a special event."
Suzanne Lewis
YOUR QUESTIONS - ANSWERED
Frequently Asked Questions
Our goal is to offer clarity on our services and procedures to ensure a smooth planning experience for your event and empower you to immediately find answers.
What services do you offer?
We provide a wide range of services including:
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venue sourcing
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accommodation sourcing
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facilities selection
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contracting food and beverage
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international and sign language interpreter services
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travel coordination
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visa letter provision
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program management, virtual and/or paper
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abstract and/or journal management
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on-site tech support
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tailored concierge
Our team utilizes secure tools and AI to streamline the process, ensuring your event is a success.
How do you handle travel logistics?
Our travel coordination team expertly manages aspects of attendee travel according to our customer requirement.
The gold standard is booking negotiated cost blocks off of retail hotel accommodations for guests to reserve directly, ensuring seamless connections to the venue and so end user clients may reserve their accustomed level of amenities, acquire points to their privilege programs, etc.
What is your approach to tech support?
On-site technical support is a key component of our service.
Our experienced staff are present to troubleshoot and assist with any technology issues that may arise before, during, and withing the negotiated period after your event.